The CC (carbon copy) field allows you to send an email to multiple recipients. A recipient of Cc field has a record of the email sent to the primary recipient under To: field that means a recipient of Cc field also get the exact copy (or carbon copy) of the email that is received by a recipient in To: field. Let’s see how it … Nope. Another unproductive default is a desire to follow the crowd. The email addresses you add to the “bcc” […] Many e-mail systems, including the widely used Microsoft/Outlook Exchange Server and IBM Lotus Notes/Domino Server, offer a Message Recall feature. Cc (Carbon Copy ) is a field in an email that contains the list of recipients. In my work with a number of corporations, I’ve consistently found that the average number of emails people receive is typically two to three times what they send. When referring to email, “cc” means carbon copy and “bbc” means “blind carbon copy”. in their inbox is a way to make it more visible than in their sent items folder. CC: List names of other people who will receive copies of your memo. But, as with all forms of communication, there are rules involved in ensuring that communication between you and your recipient is orderly and civilized. Even more importantly, BCC. Every recipient email address you enter into the “to” and “cc” fields will be able to see each other. Cc: is simply for their information—with no expectation that they will take action on the email, other than receive it. If you’re sending from a personal address—for a job application or informational interview, for example—make sure your address is still professional sounding. Why? Dr. Melissa’s philosophy is that personality may dictate our preferences for action, but our capacity is usually much higher. Ish. CC stands for “carbon copy.” If you’ve never seen carbon paper, it’s a type of waxy tissue paper that is used for duplicating typing or writing from one sheet to another. People vary in the quantity and quality of the feedback they want to receive from those around them. The Cc: noted at the bottom of the letter let the person the letter was going to know who would get that “carbon copy”. Others are so afraid of being held to their writing that they don’t respond at all. Step 4. Similarly, we may think to ourselves, “The CC field is there! It must contain something!”. A Welcome Email subject line should catch the reader’s attention, thank them for signing up, and give them a reason to open your email. When to use CC vs. BCC: CC means Carbon copy. Now what?” Let them know they’re part of a community: Don’t be afraid to showcase your success as an email marketer. If you need to copy your boss on an email, copy your boss, but don’t pretend they aren’t copied. Productivity weblog GTD Times points out a simple one: knowing the difference between "To" and "CC.". This is not a "how-to" document, but rather a document that offers advice to make you more computer-worthy (probably more worthy than you desire) and to prevent you from embarrassing yourself at some point in the near future. And, I appreciate when that distinction is made for me in return. There are some downsides to sending email carbon copies. Even if you don’t trust your coworker to follow through for you, copying the boss in an email is not the best strategy, says career expert Todd Dewett, PhD. If your company still relies on email to collaborate, then this antiquated acronym is stealing your time. When you build a house, you start with the basement. I’ve worked with clients who write and rewrite emails to the point of obsession. However, sometimes our defaults are unproductive. CC. How do we respond to that fear? Read more by Melissa Gratias, PhD », Your message is genuinely relevant for all recipients, All email recipients need to take actions. It is common practice to abbreviate the verb form, and many forms are used, including cc and cc:. Cc: stands for "carbon copy." The CC feature ensures that all your recipients can see who has been added to your mail. But do your coworkers? Only copy people who need to know the information you are sending. I’ve also had clients who were on the receiving end of these kinds of emails. Reply All only when absolutely necessary. If not, a simple heads up on the etiquette surrounding this feature could really help you out. On the flip side though, I've actually been seeing quite a lot less of those. When you use the Cc field, both the original recipient and all carbon copy recipients see the email addresses the message was sent to, and some people might object to their email address going public. Liz Roscher. Maybe it's just my own little bubble, but it seems like even the older generations are actually finally starting to get the hang of computers. managing emailpersonal productivitybusiness communication. Now, with email Cc: is referred to as “Courtesy Copy” being there is no tangible hard copy to send. When you write an email, there is a greater sense of accountability than with a spoken word. Discuss the issue in the next regularly scheduled meeting. If you're good about your email, you've already been doing this for years. Look, there’s nothing wrong with enjoying the positive feelings that result from a job well done. The message becomes part of a saved record. This can be useful if you want to convey the same exact message to more than one person. So, before we dive into the specific sections of your email, let’s take a look at the fundamentals.Even if you ignore or forget every single other part of this article, at the very least make sure you’ve checked these boxes. In computer systems, these would be “defaults.”. We all develop habits, rituals, and mental maps that allow us to go on autopilot in familiar situations. Reply only to people who are directly impacted by your response. A blind carbon copy is a copy sent to an addressee that is not visible to the main and carbon copy addressees. If you’ve got nothing to say to them, then why are they copied? Blind Carbon Copy (BCC:) will hide the address list from all the recipients. But if you do use it, that way you don't get hit with dozens of reply-alls and leak everyone's email address to every virus-infected machine on the list. Both “cc” and “bcc” are additional fields you can enter when sending an email. Cc: is simply for their information—with no expectation that they will take action on the email, other than receive it. Actually, the above script is a client email script, which will draft email and submit to the server running locally on your Linux/Unix machine. Here’s my advice to you: Don’t let fear dictate your choices at the keyboard. And where does this happen? Cc stands for carbon copy which means that whose address appears after the Cc: header would receive a copy of the message. It’s already in your calendar anyway. It's not that hard! Like a physical carbon copy, a CC is a way of sending additional copies of an email to other people. BCC is an abbreviation used in email, which means simply Blind Carbon Copy. So it makes perfect sense that she became a productivity psychologist...right? Using CC in current email language means you’re sending an email not only to the primary recipient in the “To” field, but also to one or more secondary recipients. One unproductive default comes from a desire to fill an empty space. At this point a carbon copy would be created and this eliminated the need to send the same document to several people. Email. So if you send 50 emails a day, you probably receive 100 to 150 in your inbox. When you use the Cc field, both the original recipient and all carbon copy recipients see the email addresses the message was sent to, and some people might object to their email address going public. Carbon copy can be used as a transitive verb with the meaning described under e-mail below related to the CC field of an e-mail message. She became increasingly annoyed with this person on her team. The term CC stands for “carbon copy”. Adding a CC to themselves immediately puts the item as unread in their inbox until they process it appropriately. However, do humans always work rationally? The “cc” line can be placed in the heading, next to the heading, or at the bottom of the document. This can be useful if you want to convey the same exact message to more than one person. A really great way. The To recipients are thought of as the primary recipients of the email, the CC recipients are those who are receiving carbon copies of the email, and the BCC recipients are those who are … The cc (“carbon copy”) connotes the same thing as the “Bcc” — the cc’d person is on the email but is not expected to respond — but it does so openly. Even if you don’t trust your coworker to follow through for you, copying the boss in an email is not the best strategy, says career expert Todd Dewett, PhD. It’s simple, straightforward, secure, and takes place in real time. If the main motivation of copying others is to allay your own fears, pause and reconsider before hitting send. If you're going to send an email out to a couple hundred people, chances are you should be using it (well, in many cases you should rethink sending it in the first place). Read Outlaw Email: An Excerpt From Under New Management ». Compose your email subject and message. It was a very popular office supply decades ago, and can still be found in some places. Copying others and even hitting reply-all aren’t always the wrong choice. In fact, this is one of our top email values that we've shared before. One of the most important strategies for dealing with inbox overload is making your messages easy to act on. The email addresses you add to the “bcc” […] However, there are alternatives to consider, especially if you suspect that fear, a need for positive reinforcement, or unproductive defaults might be motivating you. All your recipients (primary + CC’d) will receive the email. Here’s what’s actually motivating all of that maddening unnecessary CC-ing: A significant motivator of human behavior is fear. Few amenities in the modern digital workflow are so widely available but so widely ignored (or outright abused) as the the email BCC function. The “To” field is used for your primary recipients — people who are required to act in response to your email. If you’re guilty of misusing or neglecting its power (and there’s a good chance you are), it’s time to repent and, in the process, cut down on spam and protect the privacy of your friends and family. BCC. It’s not a weakness to desire reinforcement – it’s a variant in human behavior. The "Cc:" option is often used in business communications when a message is intended for one person, but is relevant to other people as well. Using cc means that you send the email to another person — or other people — in addition to the primary recipient or recipients. Only the person's own address will appear. Which meant a lot of emails about his thoughts and accomplishments…and a lot of people filling up the CC field. You'd think email is old enough to be considered common sense by now, but it has a lot of basic etiquette rules that people just don't follow. CC Sabathia has missed the point of retirement by getting totally jacked. And, today, CC is a substantial cause of the email problem. 1. If you’re the person who copies others on your emails in anticipation of appreciative replies, then pause and reconsider. Anyone listed in the Cc: field of a message receives a copy of that message when you send it. Some … That’s likely why 281 billion emails were sent daily in 2018. Try something like “Thanks for signing up. As measured by almost every personality test known to psychology, Dr. Melissa Gratias has the profile of a disorganized, scattered person who detests planning and thinks calendars are for wimps. A normal email address can have three classes of email recipients: the To recipients, the CC recipients, and the BCC recipients. Use Cc: (Carbon Copy) - for recipients you are sending a copy to. BCC stands for Black Carbon Copy. Many of our default behaviors are productive. If your email program insists on at least one TO: address, enter your own. Click Compose to open a new message. Now, with email Cc: is referred to as “Courtesy Copy” being there is no tangible hard copy to send. On a daily basis since 2007, Dr. Melissa has helped business people worldwide be more focused, balanced, and productive. Step 3. There are some downsides to sending email carbon copies. (and you want everyone to explicitly see this) Bcc: (Blind Carbon Copy) - Put the email address here if you are sending your recipient(s) a Copy and you do not want the other recipients to see that you sent it to this contact. It is a way in which I use CC-ing myself in the email. They’re a result of trial and error in finding the best path from Point A to Point B. This feature is supposed to delete unread copies of the recalled message from the recipients’ inboxes so they never see it. Hit Send when your message is complete. To break out of a loop of unproductive defaults, pause and reconsider. It includes those recipient addresses whom we want to keep informed but not exactly the intended recipient. In e-mail, a carbon copy (abbreviated "cc," and sometimes "fcc" for "first carbon copy") is a copy of a note sent to an addressee other than the main addressee. The CC field. But email-related actions still have consequences (and causes). The ends that they used to help us achieve is no longer desirable (or maybe never was). Click CC, as shown below. Replying to the thread ensures that the person to whom the carbon copy was sent received it as well as the original recipients. CC is often used as a verb, as in “I C… So you have to make sure email server is properly configured and running on your machine to send email to the given email ID. In other words, email breeds. It has its origin in how office assistants would send mail to a second recipient. It was a very popular office supply decades ago, and can still be found in some places. Email is the preferred mode of communication in business, both internally and externally. In some circumstances, the typist creating a paper correspondence must ensure that multiple recipients of such a document do not see the names of other recipients. Ever receive an email where it's unclear who has the action because everyone is in the "To:" field? How Is “CC” Different from “To” in Gmail? For example, a retail employee may e-mail another employee saying he can work for her on a certain day. It’s the way we’ve always done it. The Shortcomings of Cc . For example, you may have a work colleague that acts as a back-up when you're on vacation or not at work. The abbreviation CC comes from “carbon copy.” By placing a sheet of carbon paper between two pieces of paper, the pressure from writing on the first piece of paper will push the ink from the carbon paper down onto the second piece of paper, producing an additional copy of the document. It’s simply what we do. Some email programs place the phrase "undisclosed recipients" in the address field instead. CC stands for Carbon copy. I find it useful to keep emails and reports segregated by Project in my inbox. And if you’re the leader being bombarded by CCs in your inbox, try to ascertain why. We designate the To: field for who has the action (could be multiple people). That is, to send the message to additional recipients beyond the primary recipient. Note: To send a message, you must always specify at least one recipient in the "To:" field. I recall a particular client who saw email as a great way to communicate his thoughts and accomplishments to his boss and his colleagues. When you use cc, everyone who receives the email can see who else received it. Are you giving enough feedback and positive reinforcement to your team? There are rational reasons to copy others on an email: As long as we stay disciplined and rational with our CC habits, we’re in good shape. Both “cc” and “bcc” are additional fields you can enter when sending an email. GTD explains how these two fields can help you achieve this goal: We all get tons of work email a day, and our inboxes can get cluttered in the blink of an eye. In common usage, an email message has three fields for addressees: the To field is for principal recipients of the message, the CC field indicates secondary recipients whose names are visible to one another and to the principal, and the BCC (blind carbon copy) field contains the names of tertiary recipients whose names are invisible to each other and to the primary and secondary recipients. Copying others and even replying to all become a part of a culture of email communication. Some people refer to CC as “courtesy copy,” which better describes what a CC actually is. Speaking from experience it was a real pain when you made a typo! CC-ing isn’t always a bad idea. Every recipient email address you enter into the “to” and “cc” fields will be able to see each other. This script will not be responsible for sending email to actual destination. The Shortcomings of Cc . Use this as an opportunity to discover more about yourself. One was in a leadership role and found herself being CC-ed on the majority of emails written by a member of her staff. Save it as a draft until you are ready to send it. Address all recipients of your emails by name in the body of the email. Can you get the feedback you need during regularly scheduled meetings? Bcc (“blind carbon copy”) also sends a copy of the email to one or more people beyond the primary recipient (s). Do you have empty drawers or bookshelves in your home or office? All other recipients of that message can see that the person you designated as a Cc: recipient has received a copy of the message. It shows in black and white what you wrote on a particular date and to whom. 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